There’s a dizzying selection of business and productivity tools, applications, and add-ons to choose from. With so many alternatives available, it may be tough to determine which technology genuinely stands out from the crowd. The Young Entrepreneur Council’s 16 members reveal their current favorite tech tips for saving time and handling everyday tasks.
-
Help Scout
For handling customer assistance, our team just converted from TextExpander to Help Scout’s Saved Replies. These stored replies save us tons of time while also making our customers happier due to the faster response time. It’s straightforward to create, locate, and use the fully integrated saved replies. These have allowed our small team to expand and free up time for the zillion other tasks that must be accomplished. Stephanie Wells – Formidable Forms
- Sortd
I use the Sortd G Suite plugin, which has a tonne of great features that may help you better organize your time. For example, when I first open my inbox in the morning, it greets me with a popup that asks, “What’s your priority for today?” Then I go over each of my daily goals one by one. When I finish a job, I check the checkboxes, and it gets moved to the completed items section. It’s satisfying to tick those checkboxes! You may also use the extension to categorize your emails more effectively. This tool is a blessing for those like me who receive over 100 emails every day. – Amine Rahal of Little Dragon Media
- Pomodoro Timer
When I’m at work, I’ve just begun adopting the Pomodoro method to be productive without feeling rushed or concerned. A Pomodoro timer, which is reset after each session, is used to accomplish this. When I work from home, I like to use a classic Pomodoro timer, but when I work in the office, I use a smartphone app. Despite having the same amount of time, 24 Pomodoro cycles are significantly easier to manage than eight full hours of work by an entrepreneur. Accounting Institute for Success, Bryce Welker
- Control4
Control4, an automation system, is my favorite tech trick for saving time and handling everyday tasks. In particular, the system combines and automates many of the little (but critical) maintenance concerns that keep a firm running efficiently. Control4 provides me a competitive advantage by simplifying my company’s operating systems and saving me time. As an entrepreneur, I have enough to worry about without being distracted by small technology maintenance difficulties. Godai Soaps, Shu Saito
- Mixmax
You’re missing out on a lot of automation if you use Gmail but don’t use Mixmax. It’s wonderful for keeping track of who reads your messages and setting up automated reminders to bother someone if they don’t answer. I like being able to track who reads my messages. Since it provides me a better understanding of an email and how many times someone read it before responding. The program includes a slew of other functions. But the ability to see when and where someone viewed my email is the most useful to me. – Vision Tech Team’s James Guldan
- Trello
Today’s favorite tech hack is using a Trello board to organize the chores, projects, and ideas that I have on my plate. As an entrepreneur and marketer, fresh work comes in every day, and you need a means to properly document it. So that you can return to it later or mark it as a priority for your time. You may also download Trello right to your phone to organize your thoughts while on the go. It provides me with a dependable method of remembering things. – Connor Gillivan, FreeeUp
- Asana
Asana is a fantastic solution for organizing, managing, and tracking our whole company’s workflow. It’s a terrific time-saving tech tip, especially for entrepreneurs for remote businesses. You can go in and check what each team is working on and if they are on track or falling behind. The ability to know what your assignments are at a glance. As well as get notifications when a team member completes their work is critical to keeping everybody in the firm on the same page. – SeedProd LLC’s John Turner
- Time Doctor
Time Doctor is fantastic since it helps you to quickly schedule your day. If you visit a distracting website, the app will notify you, and whether you’ve been inactive for too long, this will ask you if you’re still working. Be truthful to yourself while the app keeps you on track. You may then drill down into the data to see how you spend your time. This is useful for determining what to delegate and what you should devote more effort to. – WPBeginner’s Syed Balkhi
- Buffer
Keeping an active social media presence is crucial, but it may consume a significant amount of time during the day. That is why Buffer is such a useful tool. Instead of entering into all of your social media accounts repeatedly throughout the day, Buffer allows you to go in and plan all of your social media posts for the whole week for all of your platforms in one location. All of your material can be readily shared and re-shared. It can be scheduled to post at peak periods when it will receive the greatest interaction with other entrepreneur-Blair Williams MemberPress.
- Co-Schedule
CoSchedule is a fantastic tool for social media and content scheduling. Both of these are important drivers for our market strategy, but scheduling postings is inconvenient and time-consuming. We even forget at times! It’s now a lot easier to choose material for the week and plan it all out a week ahead of time. This prevents us from sitting about trying to come up with useful material and allows us to focus on more essential duties. Analytics is very simple to read and comprehend, which allows us to fine-tune our approach. – Nonstop Signs’ Brandon Stapper
- Boomerang
Boomerang is the most important email plugin I own. I use it not just to suggest conference and phone schedules that automatically load into Calendars. But also to send a note back to my mailbox if there isn’t even a response after a certain number of days. As opposed to having a list of everybody I have to follow up with, it saves me a lot of time. If I don’t want to send an email right away, I can schedule it to be sent later. – Early Growth Financial Services’ David Ehrenberg
- Any.do
Any.do is collaborative task-management software that works with Chrome, Android, and iOS. Whereas the basic variant is free to use, the premium version includes several extra features. Establishing recurring tasks, attaching notes, and using location-based reminders are just a few examples. The mobile software offers a type-head capability that allows entrepreneur to swiftly add new chores by speaking them. Top-Notch Dezigns- Derek Robinson
- Wunderlist
Wunderlist is a straightforward yet extremely helpful tool that can be used for either personal or entrepreneur chores. To-do lists, reminders, and notes are simple to share with anyone, on any device. What I appreciate about it is that you can rapidly send simple things, such as somebody on a task, irrespective of where they’re from or if they are using an iPhone, Android, or PC. Whenever it comes to advertising, the minor things are frequently the most significant. Wunderlist may assist in keeping the wheels turning. – ProTexting’s Kalin Kassabov
- Calendly
Keeping track of all my duties used to be a challenge for me. Calendly integrates seamlessly with Outlook (as well as any other major calendar service, such as Google). It allows me to keep track of my schedule and make myself available to clients. When I’m on the road, I even encourage the team members to use Calendly to schedule time with me and other entrepreneurs so they can have my full attention. – FE International’s Thomas Smale
- Rocketbook
Rocketbook is an erasable notepad that can publish your notes to the cloud instantly. It has the appearance and feels like any regular paper notepad. You may also use any erasable Pilot pen, which is available in most office supply stores. Just take photos of the site with your smartphone to have the content immediately uploaded to the cloud service of your choice. After that, wipe away the writing on the paper using a moist towel. The ink is readily removed, and there is no evidence of prior writing on the sheet. – Matthew Podolsky, Florida Law Advisers, P.A.
- Focus
As the owner of a wholly remote firm, my days are never the same. I need to focus my time and effort on initiatives that will move the needle rather than getting bogged down in mindless work. The Focus app assists me in doing this by allowing me to shut off time-wasting and distracting web pages. The program will block websites of my choosing and substitute them with a motivating phrase, which is fantastic! It enables a lot of entrepreneur including me to remain on track and complete the work required to complete open-ended projects. It boosts productivity and eliminates distractions, saving me time and money! – Hubstaff.com’s Dave Nevogt