Improve Your Email Management in Outlook

Block Sender  Of all the things that make managing email difficult, spam has to be at the top of the list. In fact, it can be downright dangerous. Spam can be reduced, but it’s very difficult to eliminate entirely, so it’s important to be diligent. Outlook’s spam filter is very well received, but a couple manual tweaks will improve it even more. The Block Sender option is pretty straightforward. You choose an email sent from an address that you identify as spam, you right-click on the email, choose junk from the dropdown menu, and click Block Sender. This will ensure that you don’t get any more email from that address.  Outlook’s Rules  Obviously, you want your email to work for you. Fortunately, Outlook’s rules are incredibly flexible, and dynamic. To make Outlook yours, you will want to spend some time and assess how to change these rules to fit your needs. Let’s try a simple change: Say you are working on a project and you want to direct all the emails that come in about that project into a custom folder in Outlook. You can make a rule that completes this function for you.  Just select the first email you want to move into a custom folder. Go to Home > Rules > Create Rule at which time you will be prompted with “When I get email with the selected conditions (Subject, From, Sent to) do the following”. After which you will enter the conditions that will set the filter allowing you to see the emails that you want.  Outlook is a solid tool that has a lot of features that can help you be more productive. Call SRS Networks today at (831) 758-3636 to talk to one of our IT professionals about working with Microsoft Office 365. 

Google Docs Working on Office Support

How it Worked In the Past Office files could technically be edited in Google Docs before, but they had to be converted into a Google-friendly file format. Once the conversion is finished, Google’s collaboration tools can be used to edit and comment on the file. There was also the option to use a limited toolset through Office Compatibility Mode. Unfortunately, this method isn’t particularly convenient, especially for businesses, where extra steps means extra time spent on something that adds up in the long run. For the sake of collaboration and compatibility, Google is working on native support for some of the Microsoft-exclusive file formats, which is a considerable development to say the least. According to Google, its programs will be compatible with the following file formats: Word filetypes: .doc, .docx, .dot PowerPoint filetypes: .ppt, .pptx, .pps, .pot Excel filetypes: .xls, .xlsx, .xlsm, .xlt Other Collaborative Google Updates In addition to Microsoft’s various file types, Google intends to include similar features that will be implemented through Dropbox Business. What Does This Mean for Your Business? The one big way that this could affect your business is through enhanced collaboration. You should still keep your internal solutions standardized, but the one big takeaway from this is that, if you were to use Google for your operations, you wouldn’t have to worry that your solution isn’t compatible with other solutions on the market. Of course, whether Microsoft gets the hint and makes a similar move is yet to be determined. SRS Networks can equip your business with any solution it needs to stay competitive and productive. To learn more, reach out to us at (831) 758-3636.