Identify an Agenda, and a Moderator to Enforce It The first step to having a productive meeting is to have a general idea of what will be discussed in the time allotted for it. Not only will this help to minimize tangents and other conversations that aren’t conducive to the meeting’s goal, sharing it ahead of time gives the participants a chance to organize their thoughts. Once the meeting is underway, you also need to make sure that it stays on the track that your agenda set for it. This means that it needs to be somebody’s responsibility to guide the meeting’s trajectory. Giving one of the participants the capability to mute and unmute other participants as needed is a useful option to consider, if need be, along with these responsibilities. Selecting the Solution There are a lot (repeat for emphasis) of collaboration and remote meeting options available right now, so you have plenty to consider implementing to support your operations. While we aren’t going to make any specific recommendations, we want to go over a few key considerations to keep in mind as you weigh your options: What functions and features will your remote meetings require? How many people does the conferencing platform need to support? Can your other tools and solutions play a role, either via integrations or concurrent use? With the answers to these questions in mind, you’ll be better able to select the option that fits your precise needs. Compare Notes Finally, when your meeting is over, it helps if everyone contributes to the meeting’s record. This helps prevent steps from being missed and can clarify everyone’s goals after the fact. By sending this summary to all involved once it is prepared you can ensure that your meeting has concluded with everyone (almost literally) on the same page. What have you done to make the most of your remote meetings? Share your tips in the comments!
Team Building Getting a project team on the same page can be difficult, even if you are a subscriber to project management software that’s designed to centralize tasks and resources. This is especially true if your business works in multiple locations. With a reliable conferencing solution your team can meet with resources to share files, swap screens, and communicate with other team members. These tools work to boost collaborative efforts, turning what would be confusion into progress. Task Management Regardless of where your team works out of, it can be difficult to keep them working efficiently. There are numerous distractions and speed bumps to consider when working collaboratively. Conferencing solutions allow teams to stay on-task, and waste less time than teams that work without a centralized communications platform. Be More Collaborative Up until recently it was difficult to collaborate with others who weren’t close by. Today, however, conferencing solutions give an organization (or project team) the ability to lean on other team members better than ever. With options to share screens, send files, and directly communicate with your entire team, your organization has all the resources it needs to be more productive. Conferencing Saves Money Through Simplicity Conferencing presents an opportunity to save capital by allowing a project team to standardize their communications platform. The pure number of systems that you need are fewer than ever as some conferencing solutions are delivered through VoIP or productivity tools that you would already be subscribing to. Finding ways to be more effective while also saving money is music to the ears of any business owner. At SRS Networks, we can help you find the communications tools that are right for your business. We can present you with conferencing options that integrate with your current IT infrastructure more than you may think. Call us today at (831) 758-3636 to learn more.
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