Decrease Your Power Spend This one is pretty basic: don’t leave things on if they don’t have to be. Turn off your lights and peripherals if you don’t need them at a given time. Keep Your Technology Up-to-Date Using updated technology offers a few benefits. Newer hardware is created to be more energy-efficient, so replacing these items provides benefits there. Cloud options, like Google Drive and Microsoft Office 365, allow you to scale back on the infrastructure you have in-house, decreasing your energy consumption and procurement costs. There are also benefits to cloud technology that will come back later, when we discuss the remote capabilities that they enable. Minimize Printing Newer solutions are also more collaborative, which means that most documents no longer need to be printed, which in turn decreases the paper your business goes through. Take Advantage of Remote Opportunities Cloud technology makes remote work much easier to facilitate. As a result, your employees cut back on the environmental impact of their transportation back and forth from work, as well as use less power in the office. Encourage Carpooling On those days that your employees need to be in the office, commuting in a shared vehicle can greatly reduce the aforementioned environmental impacts. This also gives your employees a great time to get to know one another as individuals, increasing their ability to collaborate. Switch Away from Disposable Items Consider the office break room. How many paper sugar packets, disposable filters, and styrofoam cups does your company go through in terms of coffee consumption alone? Phasing out these items in favor of reusable and refillable ones can decrease both your unnecessary waste and the amount you spend on break room amenities. Phase in Laptops Laptops are gradually becoming a wiser investment to make for most employees nowadays. With a few exceptions, these devices are perfectly capable of any work the average employee is responsible for. Furthermore, they make the remote work that we discussed before much easier to do, and use up less energy than a desktop workstation does. Recycle Your Old Technology This is a big one. As you upgrade your technology and other equipment, make sure you are properly taking care of the devices you get rid of. Computers contain materials that are extremely hazardous to the environment and therefore should not be tossed in the trash. Instead, after all data has been thoroughly wiped from them, you should take the steps necessary to ethically and responsibly recycle your devices. We can help with many of these efforts! Find out what we can do by calling (831) 758-3636, and make sure you subscribe to our blog!
One of the first considerations you need to make when you are installing a new wireless network is the hardware and software you are going to need to make it work. You’ll obviously need a modem, a router, and depending on how you need it to function, a network switch. Besides the cables that run from your modem to your other hardware, you won’t need any other hardware unless your space is too big, then you may need to purchase a Wi-Fi extender. Here are some of our most useful suggestions when trying to set up a comprehensive wireless network: Skip the consumer level – Like other types of hardware, there are different “grades” of networking equipment. For your business, you definitely want to purchase hardware that is of commercial or enterprise grade. This will ensure that you have the built-in security you will need when handling people’s sensitive information. Prioritize redundancy – Disasters happen, and you will want to make sure that your network is reliable enough to get back up and running. A data backup platform like our Backup and Disaster Recovery will work wonders to get you back up and running effectively. Plan for future growth – You will want to ensure that your wireless network can be scaled to support organizational growth or higher foot traffic, depending on your market. The IT professionals at SRS Networks are here to help you build your best business. Call us today at (831) 758-3636 to learn more about how to get the wireless network that is right for your business.
The Benefits of Working from Home There are benefits to working from home, even under normal circumstances, that employees undoubtedly appreciate. A big one is eliminating the commute. While those fortunate enough to live just a few minutes from the office may not see the significance, for most, the commute can be a terrible thing. In New York City, the average commute takes about 43 minutes, and rural areas of the United States see 30 percent of their workforce traveling 30 minutes each way to get to work. There are also the health benefits and decreased spending that can be seen, as employees are less inclined to snack and order out for their meals. Home also features fewer of the distractions that the office presents. In fact, despite the other distractions that the home can provide, a Stanford study conducted over two years demonstrates that working from home can greatly boost productivity. Finally, as an employer, you have to appreciate the decreased investment into space and utilities that remote strategies can bring if it were to become the norm. The Issues with Working From Home Unfortunately, there is no universal standard for what to expect when using a remote work strategy. Some employees just aren’t as productive doing work at home as they are doing work in the office, which gives many business owners and managers reasons to hold back on remote work privileges. It falls to the employees to gain the trust needed to convince the employer that remote capabilities are a good thing. There is a general acceptance of the idea that, if a person is at their desk at work, they are at least contributing something to the overall productivity of the group. Remote work’s benefits transcend simple company culture and can really impact a business’ functionality. Whether it is a matter of preference, or based on a need like the health concerns you are currently facing, everyone stands to gain when remote work is a viable option. How to Make the Most of Remote Capabilities As an Employee: Be on Time: While the eliminated commute makes the morning easier, make sure you spend the extra time you have doing what you need to do, whether that’s taking care of the family, eating a better breakfast than you otherwise could, or getting in a bit of reading or meditation. However you spend your extra time, just make sure you are in your seat and ready to work when you are supposed to be. Focus: Without the distractions of the office, focusing on your tasks should be somewhat easier. Try to accomplish as much as you can between breaks in your concentration. You will accomplish more, and the work will be better for it. Track Accurately: It is absolutely crucial that you accurately track how you are spending your time working from home. Take note of when you start and end your tasks, acknowledge when you reach certain milestones in your progress, and make sure you are communicating with the rest of your team to keep them up to speed. This accountability can also placate those who may distrust you are working diligently. Use the Right Equipment: Rather than going through the process of setting up an office phone in your house to deal with meetings you need
First of all, it’s important not to panic. Many organizations have been offering work-from-home perks for years. Not only is it entirely possible to keep business running, but many businesses see a boost in productivity. A two-year Stanford study shows that in general, remote workers are as productive, if not more so, than those confined to an office. Double Down on Good Communication Habits Although we’re all supposed to be social-distancing ourselves to prevent our friends and loved ones from spreading and catching COVID-19, communication is still incredibly important. Managers and supervisors need to be kept in the loop from both sides: team members need to report up to them, and company updates need to be communicated downstream. Regularly scheduled department meetings and staff meetings should still all happen. Department heads should check in with their teams regularly. Of course, business owners may get the intuition to check to make sure their staff is “on seat” and working, but if possible it’s better to show you trust your employees, and address problems with specific staff, have managers focus on them instead of the entire workforce as a whole. Fortunately, there are plenty of applications available to make communication easier. These range from instant messaging tools like Google Hangouts and Slack, to video conferencing solutions like Zoom, Webex, and GoToMeeting. For businesses that utilize Microsoft 365, Microsoft Teams is a solution included with each license. G-Suite users can use Google Hangouts for group chatting and internal conferencing. SRS Networks can help you set any of these up with your staff. One final thought: remember that many of your employees may be feeling pretty isolated, and even lonely. Keeping that structure with regular staff and department meetings can help keep people feeling connected. Staff can Make and Receive Work Calls from Home Beyond communicating internally, you’ll likely want your workforce managing the phones even from home. Fortunately, with many VoIP systems, this is relatively easy to do. Every VoIP solution is going to vary a little, but most offer the ability to make and receive business calls from any computer, laptop, or smartphone. It doesn’t require additional hardware (other than perhaps a good headset) and it gives your staff the ability to make calls from their work number instead of a personal one. They still get the same capabilities they would at the office: call recording, forwarding, voice mail, conferencing, and more. The key is they can handle it all from their personal device. Of course, traditional desktop phones and handsets are available too. On top of that, VoIP can often save a little money when compared to traditional phone systems. If your business isn’t using VoIP, it’s time to consider making the switch. IT Security is More Important Than Ever Let’s say you have 25 users and 25 workstations. You control those workstations; you have them monitored and maintained, and you have network policies pushed to them to prevent things from getting out of control. If those 25 users start working from home, suddenly you are contending with at least 25 endpoints that you don’t control. There are a lot of variables at play here. Who uses the computer at home? Are kids on it? Is it the family computer? What kind of security does it have? It’s impossible to say,
It makes sense that any kind of redundancy would be frowned upon, given that business operations today have become so focused on efficiency. The difference is that the redundancy that we are discussing here has an intended purpose. Let’s examine this intentional redundancy in action with the 3-2-1 Rule of data backup. The 3-2-1 Rule This “rule” is pretty generally accepted amongst IT professionals. It sums up to the following: 3. Three copies of your data should exist 2. Two of these copies are backups 1. One of these backup copies should be located offsite But why two backup copies? Wouldn’t one of them be mostly redundant? It would, and that’s the point. Consider the possibility that your on-site backup could be lost in the same disaster that destroys your original copy. Your backup isn’t going to be of any help then. What if you found out that your offsite data center suffered a disaster, and so your backup is gone, just as a minor data issue takes place in-house? Your second backup is just that, a backup to your backup. Plan C, when Plan B doesn’t work out. A Timely Message It isn’t hard to see why this kind of reliability is valuable to a business, considering what has been happening in the past few weeks with the COVID-19 outbreak. Businesses everywhere are either closing up shop or shifting to remote operations for the time being, and as this has been going on, business locations are being targeted. Theft and even vandalism can be very real causes of data loss, which means that properly backing up your data is a must. This situation also highlights one of the reasons that we really push the cloud as the best option for your backups. Not only is your data protected in the cloud, it is also accessible to your team, allowing them to work from home if need be until it is safe to return to normal working conditions. Of course, nobody should hope to have this happen, but not being prepared for it is just foolish. Again, we recommend the 3-2-1 Rule, as it practically guarantees that you aren’t without your data. If you need help setting up your backup solution, we can help with that, too. Call SRS Networks today to learn more about how working with us can ensure that your IT is reliably available to you when you need it. Reach out at (831) 758-3636.
What is BlueKeep? The Bluekeep vulnerability is a strain of malware that was discovered in May 2019, and was patched soon thereafter. Healthcare providers wanted to ensure that BlueKeep wasn’t anything like the EternalBlue situation just a short time ago. EternalBlue was the exploit hackers used that allowed the WannaCry ransomware attack to have such a lasting impact on the industry. Unfortunately, many health maintenance organizations didn’t apply the necessary patches; and with the three operating systems (Windows 7, Windows Server 2008, and Windows Server 2008 R2) that the BlueKeep vulnerability affects already lacking support, the situation is definitely problematic. This is more true today as the COVID-19 virus continues to spread rapidly, putting unprecedented pressure on these hospitals and other healthcare organizations. Even today, over 20 percent of all BlueKeep-vulnerable devices remain unpatched and nearly 45 percent of all connected medical devices remain vulnerable to attack. That includes some very important machines such as x-rays, anesthesia machines, and care-driven technologies vulnerable for an attack. Is your practice up-to-date? If you would like our professional IT experts to do a thorough assessment of all of your practice’s technology to see if your systems are patched and up-to-date, call us today at (831) 758-3636.
When it comes to the permissions that a business’ assorted users need to use inavigate ts network, most businesses turn to Microsoft Active Directory to help manage them. Simply put, Active Directory allows you to review and distribute access to the assorted resources found on your network and other user capabilities. However, whether you use Active Directory or another solution, the following practices and policies apply: Keep Permissions in Check One of the most crucial parts of your data security is the process of restricting access to your data (and your business as a whole) to only those who need it. For most businesses, there is no reason for anyone–especially a non-employee–to enter the premises in the middle of the night. Furthermore, different employees shouldnt have the same access as each other, simply because they have different access needs. Will one of your newly-hired employees need the same access as you do? Almost certainly not, so there is no reason to allow such a thing to ever take place. Make sure your network permissions are reviewed and corrected periodically. Establish Role-Based Permissions On the subject of restricting permissions, a utilitarian policy is generally best to follow. Will one of your users need access to a given resource in order to successfully do their job? If not, don’t give them that access. By assigning these permissions based on work roles, you can granularly give your team members the access they need, without unnecessarily exposing your data to individual employees who may not need a certain asset. Optimize and Supplement Password Policies A strong password policy is an absolute must when it comes to your data security. Not only do these passwords need to be strong, they should need to be updated frequently. This will help prevent users from sharing their passwords, or reusing old ones. Because there are so many passwords that everyone is expected to remember nowadays, the strength of these passwords has suffered. Combining this with the fact that cybercriminals now have stronger tools than ever to crack passwords, the username/password combination is often no longer sufficiently secure. To remedy this, implement two-factor authentication, which makes a cybercriminal’s job that much harder. Need help with these steps, or any other part of your business’ technology? We can help! Give SRS Networks a call at (831) 758-3636 to speak to one of our IT professionals!
First, let’s look at the concept of gamification a little more closely. What is Workplace Gamification? In a nutshell, gamification is the concept of taking elements of games (the parts that make them fun) and introducing them into business processes with the intention of boosting engagement and productivity. For instance, many applications and computer software exist today that appeal to young children with bright colors and animated characters guiding them along a storyline. However, these applications actually encourage them to learn by only allowing progress through their successful completion of activities based upon math or literature. As a result, learning is made “fun” by associating it with an enjoyable activity, which is a natural motivator. This source of motivation is just as effective among adults, and so it has been employed in more and more business applications. How Can the Workplace Be Gamified? Regardless of how long an employee has been at your company, their experience has the potential to be boosted in some way or another, largely thanks to how simple it can be to gamify a business process. For instance: Those in training can be introduced to assorted workplace requirements and procedures via gamified learning portals. Established employees can be incentivized by gamified rewards and recognition to accomplish more and abide by proper procedures. Ongoing training can be made far more efficient and less time-consuming through a gamified structure. Your employees can receive feedback and correction in real time, helping them to identify their mistakes and adjust their actions. Furthermore, the engagement that gamification can bring can be directed to the benefit of your employees and their overall well-being. Instead of gamifying their tasks during the day, some companies have elected to gamify their employees’ health and well-being. Sedentary jobs are notorious for their adverse effects upon health, so gamified challenges are used in conjunction with fitness trackers to try to promote employees to be active whenever possible. As healthier habits are established, absenteeism drops, as healthier employees are less likely to require sick days. Finally, and perhaps most obviously, gamification can be used as a team-building tool. A prime example is in the explosion of company-based eSports teams, where coworkers compete in a video game. This has worked both with individual employees pitted against one another or with coworkers playing alongside each other as a group against another group of players. While teamwork and communication are developed, the engagement this can bring to a workforce really shines… even more so when the organization of it is left to the employees, and not management. While we aren’t known for our involvement in the gaming industry, SRS Networks can help make your team’s time more productive in other ways! To learn about our IT solutions, give us a call at (831) 758-3636!
Prepare Proactively Just as with any move, strategizing the day that you are supposed to shift to your new location isn’t an option. You need to take everything into account ahead of time, and adapt your plan as new information becomes available and circumstances change. You should also keep in mind that the moving process is going to be a lengthy one, and that it will require investments of both time and capital. Therefore, you need to prepare yourself and your organization for all of these considerations ahead of time. Deciding On A Space Of course, if you plan to move, you need someplace to move to. This means that you have to make quite a few decisions concerning where your new space should be and how it will be financed. You have the option to rent out space in a business park or purchase a new building for yourself. You could also lease space, if you don’t want to purchase property but plan to stay in the same area for some time. Your budget and your business plan will dictate which option is the best for you. Understanding Any Rules If you do elect to rent or lease space, you also need to know what your host building requires of its tenants as they move in. You may only be allowed to move in after normal business hours, or need to request access to a service elevator. Understanding these rules will allow you to better plan for your move. Determining The Floor Plan Once you have decided upon a space, you will have to decide how your employees and their resources will be distributed in your new office. How will your workspace be laid out? Will you use an open plan that encourages collaboration, a closed plan that provides increased privacy, or a modular plan that serves as a hybrid of the two? Do you need private conference rooms and other meeting areas? What about a break room, a server room? Your particular industry could easily impact these needs and your priorities as well. Determining Your ISP Nowadays, Internet service is essential for a business’ operations, so you need to make sure that you sign up for a service plan that fits your needs–both current, and projected. Investigate your available providers and compare what they have to offer to get your business the best deal. Planning Your IT and Office Communication Systems As soon as you have established when your move is to take place, you need to begin preparing your organization’s IT for your move. In doing so, you should keep a comprehensive inventory of your hardware and software, and what the plan for each component is to be. This will cover all workstations, storage solutions, and communication tools, like VoIP solutions. Moving into a new space is a big process, so why not let someone else take care of a few parts of it? SRS Networks can help you with your move where your technology is concerned. To learn more about our many IT services, give us a call at (831) 758-3636.
Notifications? Like My Phone? Sort of. Similar to Android and iOS devices, Windows has notifications. While many of these notifications are simply based on the operating system itself – new features, required updates, etc., applications like Outlook can use the notifications feature to show you when new messages come in. What is the Action Center? The Action Center is Microsoft’s revamped version of the notification center. Rather than allowing missed notifications to expire, the Action Center preserves them for review later on. When a user has such notifications to review, the small speech box in the menu bar that provides access to the Action Center will turn white and prove a number of notifications that await review. Once opened, you will see your notifications at the top, along with a brief list of quick-access settings that expands to include: All settings Network Connect Project Screen snip Battery saver VPN Bluetooth Night light Mobile hotspot Wi-Fi Focus assist Location Airplane mode Nearby sharing Tablet mode As you may have noticed, a few of these options are clearly devised to be used with a touchscreen-based mobile device, such as the available “tablet mode.” In the Settings menu, you can also customize this list to omit entries you have no use for. So, What Do You Think? Have you found the Action Center to be useful in the past? Share your thoughts about it in the comments!