Tip of the Week: Simplify Your Processes with Workspaces in Google Drive! - SRS Networks Blog | Salinas, CA | SRS

Home

About Us

IT Services

Understanding IT

News

Blog

Contact Us

Support

SRS Networks Blog

Tip of the Week: Simplify Your Processes with Workspaces in Google Drive!

Tip of the Week: Simplify Your Processes with Workspaces in Google Drive!

To consolidate their tools, numerous businesses have adopted the centralized benefits of software suites and comprehensive cloud services, like Google’s G Suite offering. However, while all these files and resources may be available through a single service in G Suite, they could easily be stored in far different locations. For this week’s tip, we’re going over how you can fix this by using the Google Drive feature known as Workspaces.

What are Google Drive Workspaces?

As we mentioned, as you and your other users are working on their assigned tasks, the various resources they will need could very well be stored in multiple places in your company’s Google Drive storage. This can create delays in their tasks as they hunt each of these resources down—not the best situation, especially when deadlines must be met.

Workspaces allow each user to create quick-access links to assorted documents in Drive, without changing where they are stored. If you have a certain project that needs to be worked on, with the materials needed for that project saved in their own locations, creating a Workspace for that project simply makes it more convenient and time-effective to complete. Once the project is completed, the Workspace can be deleted without affecting the files included at all.

How to Create a Workspace

Creating your own workspace is remarkably simple to do:

  • In the left-hand menu of Google Drive, navigate to Priority.
  • This will bring you to a page of assorted recent documents and those tied to upcoming meetings, as well as the Workspaces section.
  • Next to the Workspaces title, you will find a button labelled Create. Click it.
  • You will be prompted to name this workspace. Give it a name that ties it back to your project and press Enter.
  • Doing so will open another window, with suggested files to add to it across the top and the option to Choose other files… Clicking this option will pull up an Add to Workspace sidebar, where you can search for and select the items from Drive to include. 
  • If you change your mind, the three-dot menu next to each Workspace item gives you the opportunity to remove it without deleting the file itself.

That’s all there is to it. From that point forward, you’ll have an exclusive shortcut to all the materials you add to a workspace for your convenience. For more ways to make your workday more convenient, make sure you subscribe to our blog!

What If Your Team is Burning Out at Home?
Can You Really Afford Not to Have a Backup Plan?
 

Comments 1

Hannah on Thursday, 25 June 2020 06:57

Google Drive is the one-stop solution for all those file sharing needs online. The access it provides towards collaborating and updating content for work is of the highest regard. Workspaces enjoy working with google drive as they give a good space for quick access links and serves as a bookmark depository. Also please visit at https://www.donracks.co.in/

Google Drive is the one-stop solution for all those file sharing needs online. The access it provides towards collaborating and updating content for work is of the highest regard. Workspaces enjoy working with google drive as they give a good space for quick access links and serves as a bookmark depository. Also please visit at https://www.donracks.co.in/
Already Registered? Login Here
Guest
Monday, July 13, 2020

Captcha Image

By accepting you will be accessing a service provided by a third-party external to https://www.srsnetworks.net/

Latest Blog

Remote collaboration has now become a necessity for the workforce to continue their productivity, so many businesses have adopted the modern pinnacle: video conferencing. With this widespread adoption, widespread eccentricities have also ar...

Contact Us

Learn more about what SRS Networks
can do for your business.

(831) 758-3636

SRS Networks
845 West Market Street, Bldg P
Salinas, California 93901

Account Login